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No. 37-4712010-SPB-I
Government of India
Ministry of Communications & IT
Department of Posts
(Personnel Division)
*****:k*
To
Dak Bhawan, Sansad Marg,
New Delhi - 110 001
Dated: 16.04.2015
All Heads of Circles,
Director, RAK National Postal Academy, Ghaziabad
All Directors of PTCs
Probation and I or confirmation of Direct Recruit Postal
Assistants / Sorting Assistants in the Department of Posts - reg'
Subject:
Sir / Madam,
I am directed to refer to the above mentioned subject and to say that the issue
of probation and / or confirmation of the Direct Recruit Postal Assistants / Sorting
Assistants (PAs/SAs) has been engaging the attention of the Department for some
time. It is indicated that presently on their appointment, such PAs/SAs are imparted
induction training and they have to pass the prescribed tests during the said
training.
Z. Currently, such Direct Recruit PAs/SAs undergo institutional training of
upto 48 days at the Postal Training centres (PTCs). They have to obtain at least
60yo marks in the tests in order to come out of training successfully. If any PA/SA
fails to obtain 60yo marks, he/she is retained in the PTC for re-training for 2 weeks
and undergoes two tests (one each week). Despite retraining, if such PA/SA still
r-r against him/her'
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3. The matter has been revisited by the Department in consultation with the
Department of Personnel & Training (DOP&T). At the outset, it is emphasized that
the tests, which the Direct Recruit PAs/SAs undergo while on training, need to be
closely monitored and it should be ensured that only those PAs/SAs who obtain
required marks in the tests may be declared to have satisfactorily completed the
probation period and confirmed in service, provided such PA/SA has also
performed /acted satisfactorily during the probation period. As per the Recruitment
Rules of PA/SA issued by the Department of Posts, the Direct Recruit PAs/SAs are
confirmed in service by a Departmental Confirmation Committee (DCC) and
pending confirmation, they remain on probation and their services are governed by
CCS (Temporary Service), Rules, 1965.
4. Besides above, following points may be kept in view by the PTCs and the
Circles while considering the confirmation of such Direct R.ecruit PAs/SAs, who
are on probation:
(D Direct Recruit PAsiSAs (on probation) who fail in the tests held in
PTCs:
(a) If any Direct Recruit PAs/SAs (on probation) is unable to clear the tests in
the first attempt, he/she may be given two more chances to pass the tests. Thesb
three chances (including first chance during training) may be held/conducted
within the two-year mandatory probation period. In the interregnum, such PA/SA
may be posted temporarily to a Post Office/RMS office against a non-sensitive
post.
(b) Before the third chance is given to a PA/SA, who has failed in two at[empts,
he/she may be given a written warning to the effect that his/her failure in
mandatory tests does not justify his/her confirmation in the Service and that, unle5s
he/she showed substantial improvement within a specified period and clears the
test, the issue of terminating him from service will be considered.
(c) If any PA/SA is still unable to clear the Tests in three attempts within trvo
years, the probation period in hislher case will be extended by six months during
which time he/she shall have to mandatorily pass the tests. For such PAs/SAs,
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whose probation period has been extended by six months due to failure to pass
the tests, a qualifying test will also be introduced which will be in addition to
the existing tests. The modalities of such qualifuing test will be prepared/finalized
by the Training Division of the Postal Directorate.
(d) In case he/she passes the required tests and qualifying test and has also
acted/performed satisfactorily during the entire period of probation including
extension also, he/she may be declared to have successfully completed the
probation period and may be confirmed in service by the DCC.
(.) If a PA/SA again fails in the tests and/or does not pass the qualiffing test,
the services of such temporary Direct Recruit PA/SA shall be terminated.
(D Direct Recruit PAs/SAs (on probation) who pass the test, but their
conduct/ performance is unsatisfactory:
(a) In case conducVperformance of a PA/SA is found unsatisfactory during the
probation period irrespective of the fact that he/she has passed the required tests,
the probation period of such PA/SA will be extended for six months in order for
him/her to improve hislher conduct/performance to a satisfactory level.
(b) Such PA/SA as mentioned in (a) above may be given a written warning that
unless his/her conduct/performance improves Io a satisfactory level, the issue of
terminating his/her services will be considered. In case his/trer conduct/
performance has improved to a satisfactory level during the extended probation
period, he/she may be declared to have successfully completed the probation period
and may be confirmed in service. If not, the services of such temporary Direct
Recruit PA/SA shall be terminated.
5. The PTCs shall send reports relating to conduct/performance and
passing/failing in the tests/qualifuing test etc. as the case may be, in respect of each
Direct Recruit PA/SA (on probation) to the Divisional Head concernei.
6. In order to ensure that termination cases are decided appropriately, the
Divisional Head concerned, the Appointing Authority of PA/SA, will first issue a
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speaking Show Cause Notice covering reasons in detail for termination t.o the
PA/SA concerned within 15 days after completion of extended six months'period
of probation. The said PA/SA will be given 15 days'time to make representation, .
if any. Subsequently, the said Divisional Head, after carefully examining All
relevant documents as also the representation, if any, of the official concerned, will
decide the case of his/her termination within 45 days from the date of issue of
Show Cause Notice.
7. Successful completion of training is a pre-requisite for completion
probation. Therefore, above may be included in the provisional offer
appointment issued to the candidates.
8. This may be brought to the notice of all concerned.
Copv to:
PPS to Secretary @osts)
PPS to Member (P)
DDG (P)
GM (CEPT) - With a request to upload the letter on the India Post Website
DDG (Training) - for suitable action with respect to Qualiffing Test as
mentioned in Para a O (c) above.
of
of
Yours faithfully, -
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(N T Paite)
Director (SPN)
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